Privacy Notice
Asiania International Consulting Co., Ltd. (“the Company” or “we”), the provider of overseas education consulting services under the brand name “i-study,” recognizes the importance of your personal data and your fundamental rights as a data subject. The Company has established this Privacy Notice to inform you of our personal data protection policies. This notice explains the collection, use, or disclosure of your personal data, the purposes of processing, and your rights as a data subject. We hereby affirm that all activities concerning your personal data will be conducted in accordance with this policy and relevant personal data protection laws.
1. Definitions
Personal Data (General) refers to any information relating to an individual which enables the identification of such individual, whether directly or indirectly, but excluding the information of deceased persons in particular.
Sensitive Personal Data refers to personal data that is inherently sensitive, such as race, ethnicity, political opinions, cults, religious or philosophical beliefs, sexual behavior, criminal records, health data, disability, trade union information, genetic data, biometric data, or any other information which affects the data subject in a similar manner as prescribed by the Committee.
Processing refers to any operation performed concerning the collection, use, disclosure, erasure, or destruction of personal data.
2. Collection of Personal Data
The Company collects personal data received directly from you when you contact us for overseas education consulting services via various channels, such as in-person (face-to-face) consultations or via social media platforms including Facebook, LINE, Instagram, TikTok, YouTube, Email, and Google Chat. The types of personal data the Company may collect include:
- Identity Data: Such as first name, last name, National ID number, Passport number, etc.
- Contact Data: Such as telephone number, email address, LINE ID, Facebook, Instagram, etc.
- Educational Data: Such as transcripts, grade reports, certificates, diplomas, and other documents related to school applications.
- Employment Documents: Such as employment certificates and documents related to work experience.
- Financial Documents: For school applications or visa processing, including bank statements, land title deeds, house registrations, vehicle registrations, sale and purchase agreements for property or vehicles, and other financial status documents.
- Photographs and Visual Media: Such as photos for school or visa applications; photos or videos used for public relations or marketing, including event photos, student success stories, and student reviews/testimonials, which may be published via the Company's website, Facebook, Instagram, TikTok, YouTube, and other PR media.
- Parental/Guardian Documents: In cases where the student is a minor or requires a parent/guardian as a financial sponsor, including proof of income, tax records, and parent/guardian employment certificates.
- Other Information: Any other information provided by you during the service period that is classified as personal data under the Personal Data Protection Act.
In the event that you provide the personal data of a third party to the Company, you represent and warrant that you have the right and have obtained the consent of such person to disclose their information to the Company, and that you have informed them of the terms of this Privacy Notice.
3. Purposes for the Collection, Use, and Processing of Personal Data
In requesting services from “i-study,” the Company must collect, use, and disclose your personal data to the extent necessary to provide overseas education services to you, for the following purposes:
- Contractual Necessity: Where you are a party to a contract with the Company, data is processed to provide education consulting services, process applications with foreign institutions, prepare and submit visa applications, apply for scholarships, coordinate internships or employment, arrange accommodation/homestays, and administer health or travel insurance.
- Legitimate Interests: To the extent necessary for the Company’s lawful interests, including communication with students and guardians, and the analysis and improvement of service quality.
- Legal Obligation: To comply with applicable laws, regulations, and requirements of government authorities, embassies, immigration bureaus, or other competent authorities.
- Vital Interests: Where processing is necessary to prevent or suppress a danger to the life, body, or health of the data subject or another person.
- Public Task: Where processing is necessary for the performance of a task carried out in the public interest or the exercise of official authority vested in the Company.
- Consent: For the collection and use of data for public relations, marketing, Company events, and the publication of photographs or videos through various channels.
The Company shall not process your personal data for marketing purposes without your explicit consent.
Failure to provide required data may impact the processing of visa applications or the providing of services.
4. Disclosure of Personal Data
The Company may disclose your personal data to the following entities:
- Foreign Educational Institutions: Universities, colleges, language schools, and training centers.
- Government Authorities: Immigration authorities, embassies, consulates, and visa application centers (VACs).
- Business Partners: Providers of accommodation, insurance, internship services, education loans, travel/ticketing, and translation services.
- Technology Service Providers: CRM system providers, email services, cloud storage (e.g., Google Drive), and social media platforms, including processors located abroad.
- Legal Authorities: Courts, investigating officers, or authorities with the legal power to audit or order disclosure.
- Authorized Third Parties: Any other parties you specifically authorize.
5. Cross-Border Transfer
As our operations involve overseas education, your data may be transferred to organizations in countries including, but not limited to, Australia, New Zealand, the United Kingdom, the United States, Singapore, and the European Union. The Company shall take all necessary steps to ensure such transfers comply with applicable personal data protection laws.
6. Data Retention Period
The Company shall retain personal data only for as long as necessary to fulfill the purposes for which it was collected:
- General Enquiries: Approximately 1-2 years.
- Applications & Visa Data: Approximately 5-10 years.
- Financial/Contractual Records: As mandated by applicable law.
- Marketing Data: Until consent is withdrawn.
7. Data Subject Rights
You may exercise the following rights as permitted by law:
- 7.1 Right to Withdraw Consent: At any time, without affecting lawful processing based on other grounds.
- 7.2 Right of Access: To access and request a copy of your personal data.
- 7.3 Right to Rectification: To ensure data is accurate, current, and complete.
- 7.4 Right to Erasure: To request deletion or anonymization of data.
- 7.5 Right to Object: Regarding processing based on legitimate interests or direct marketing.
- 7.6 Right to Data Portability: To request the transfer of data to another organization.
- 7.7 Right to Restriction: To suspend processing during rectification or verification.
- 7.8 Right to Lodge a Complaint: With the Office of the Personal Data Protection Committee.
8. Processing of Minors' Data
For users under the age of 18, the Company shall obtain prior consent from a parent or lawful guardian before collecting or using their personal data.
9. Personal Data Security
We have implemented robust technical and organizational measures, including:
- Password-protected systems and encryption.
- Strict access controls (Authorized personnel only).
- Secure storage protocols.
- Confidentiality obligations for all employees.
10. Contact Details
For enquiries or to exercise your rights, please contact: Asiania International Consulting
- Telephone: 0 2017 2901
- Email: contact@i-study.co
11. Amendments
The Company reserves the right to revise this Notice at any time. Changes will be communicated through appropriate channels. Effective Date: March 2026.

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